Secretary

1 – JOB DESCRIPTION

Assistant to the Section Head in some of the management and academic tasks.

2 – REPORTING

Reports to the Section Head

3 – MAIN TASKS

A – On the Management level:

• Helps the Section Head in elaborating the weekly programs as well as the tests and exams papers and in printing them.
• Distributes memos and circulars to teachers and students
• Organizes and prints out lists of teachers’ and students’ names
• Provides and distributes school supplies and materials to the students
• Takes care of the aisles decoration in cooperation with the students and teachers according to the topics and circumstances
• Takes care of sick students, contacting the parents in order to drive them home if necessary, and in serious cases calls for the school nurse or doctor,
• Registers the name of absent teachers on the class registry and informs the Section Head in case of repeated absence accordingly.
• Registers the presence and absence of teachers especially for the settlement of their transportation expenses.
• Puts in order the tests and exams papers, keeping a copy thereof for the archives.
• Receives the marks notebook from each teacher and registers them on the management school report.
• Registers on a special notebook the number of copies to be photocopied to the teachers and students together with the Head’s agreement and proceeds to their draw.
• Attends general meetings as well as those concerning her tasks and the section he/ she belongs to.
• Provides the section with academic clarification tools as well as school supplies after agreement of the Head.
• Takes care of telephone communications related to the section.
• Adopts a special procedure for keeping documentations and files.

B – On the educational level:

• Assists the supervisor in keeping order during morning prayers in the aisles, and peace in the playground.
• Assists the supervisor in punishing breaches to the good order, especially related to the external aspect of the students.
• Keeps amicable and respectful relations with the students and helps them abide by the rules efficiently by creating a healthy ambience that contributes to their growth.
• Accompanies the students to church for confession.
• Does not replace absent teachers but motivates the students, when necessary, to do the work sent to them by the teachers earnestly.

4 – OPERATIONAL SKILLS

• Able to deal with different tasks.
• Able to deal with archiving and documentation.
• Able to exploit time for better work profitability.

5 – PERSONAL QUALIFICATIONS

• Labikat
• Active
• Masters at least one foreign language besides Arabic
• Knowledgeable in using modern technology tools